There’s a quiet tug-of-war happening inside many firms.
HR wants timesheets to be simple and consistent. Payroll wants alignment with pay cycles. The CFO wants time posted in the correct financial period.
And when a weekly timesheet spans two different months, those priorities collide.
If your firm runs weekly or bi-weekly timesheets in Deltek Vantagepoint, you’ve likely run into this scenario: a Monday–Sunday timesheet crosses from one month into the next. Now you’re forced to decide — where does that time get posted?
Unfortunately, the native functionality in Vantagepoint posts time based on the week-ending date. That means an entire week could land in May, even if several days clearly belong in April.
That’s where the headaches begin.
The Common Payroll and Posting Workarounds
Over time, firms have tried several approaches to solve this alignment issue.
Bi-Monthly Payroll
Some firms run payroll on the 15th and the last day of the month.
Finance teams appreciate this because it avoids payroll accruals and keeps financial periods clean. But those cutoff dates don’t always align with a Friday, which makes weekly submission habits harder to enforce. Employees miss deadlines. Follow-up increases.
Bi-Weekly Payroll
Other firms maintain a true bi-weekly payroll schedule with 26 pay periods per year.
This makes timesheet enforcement simple and payroll predictable. But when a week spans two months, accounting must choose which financial period to post it in — often leading to month-end payroll accruals or manual adjustments.
Shortened “Split” Weeks
Some firms attempt to manually solve the problem by creating shortened weeks at month-end.
A three-day week here. A one-day week there.
Technically, it works. But it disrupts the natural Monday–Sunday rhythm employees are used to. Confusion increases, compliance drops, and the chasing begins again.
None of these solutions fully satisfy HR, Payroll, and Finance at the same time.
A Smarter Solution: The Timesheet Split Utility
Instead of forcing employees or payroll to adjust, what if the system handled the split automatically?
That’s exactly what our Timesheet Split Utility was designed to do.
This custom solution allows you to split a single timesheet period between two financial periods before posting — without changing the employee experience at all.
Employees continue entering time exactly as they always have. Same Monday–Sunday cadence. Same approval workflow. No short weeks. No retraining.
Once timesheets are fully approved (but not yet posted), a system administrator runs the Timesheet Split Utility.
The tool:
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Confirms both financial periods are open
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Identifies the week-ending date
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Automatically splits the timesheet by month
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Generates separate posting logs for each financial period
Now the April portion posts to April. The May portion posts to May.
Clean financial reporting. No payroll accrual. No employee confusion.
What About Payroll and Reporting?
For firms running in-house payroll, nothing changes. Payroll is processed by date — not posting logs — so this utility does not disrupt processing.
For firms using outsourced payroll and the Export to Pay feature, you’ll simply select one additional posting log when needed.
Utilization reporting and dashboards remain intact because this is strictly a posting log adjustment. It does not alter how employees enter time or how date-based reporting functions.
In short, you maintain weekly consistency while eliminating month-end payroll accruals.
Is This Right for Your Firm?
The Timesheet Split Utility is a strong fit for firms that:
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Run weekly or bi-weekly timesheets
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Want to avoid month-end payroll accruals
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Prefer not to create shortened “off-cycle” weeks
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Care about posting labor into the correct financial period
Please note: this utility is not applicable for firms using the JCV feature.
Built for Project-Based Firms
At Full Sail Partners, we specialize in helping project-based firms align their systems with how they actually operate. With decades of experience supporting Deltek users nationwide, we focus on practical, real-world solutions that improve efficiency without overcomplicating your processes
You don’t have to choose between payroll simplicity and clean financials.
Sometimes the solution isn’t changing your people or your payroll cycle — it’s giving your system the flexibility it should have had all along.
If you’re ready to explore whether the Timesheet Split Utility could work for your firm, check out the mini-demo with Jenny Labranche, Timesheet Split Utility. If you’re still interested, reach out for a consultation!
