Full Sail Partners Blog

Value of the Deltek Vantagepoint Readiness Report

Posted by Amanda Roussel on Wed, Sep 02, 2020 @ 11:35 AM

Right direction

As the launchpad to Deltek Vantagepoint, the Full Sail Partners’ Vantagepoint Readiness Report can be used as a guide for your firm’s cleanup efforts and next steps. This valuable resource is such a strong starting point for firms as they consider when and how to upgrade from Deltek Vision to Vantagepoint.

How to Get There

Many AEC and professional services firms have buckled down on Deltek Vantagepoint conversations this year. We hear and understand the excitement, as well as the hesitation around the upgrade. Therefore, Full Sail Partners has developed beneficial solutions to help ease the transition from Deltek Vision to Vantagepoint. As consultants, we have received questions, such as:

          “What do I need to do prior to the upgrade?”

          “When should we do the upgrade?”

          “How will the upgrade impact our business?”

In all honesty, it all depends on your Deltek environment and the data it holds.

Start with a High Impact Tool

As a Deltek Partner for more than two decades, our consultants have assisted and led many upgrades, implementations, conversions, migrations, etc. Some firms have started the process on their own by viewing our Preparing for Deltek Vantagepoint webinar series, accessing the Deltek Readiness Portal and participating in the Client Assistance Program (CAP). These are all useful resources. However, to truly understand the state of your database, we are encouraging Deltek Vision users to start with the Vantagepoint Readiness Report to assess what needs to be addressed and managed. Below are some of the many reasons to use this impactful tool:

  • Alleviate anxiety. The report provides a plan on the areas that need to be addressed and cleaned up. We know you have other responsibilities. Gain insight on your entire database to know where and how to start.
  • Quick and easy inventory of your database. Deltek administrators can spend countless hours sifting through data to find potential duplicates or inapplicable records. The Vantagepoint Readiness Report can highlight this data in 30 minutes or less. After all, time is money.
  • Consulting time is included with the report. The report can be overwhelming for many firms. Therefore, one of our consultants will spend an hour with your upgrade lead or team digesting the report findings and identifying next steps.
  • Eliminate some of the manual steps. In the time saved using an automatic inventory script, teams can better spend their time preparing data and the firm’s preview environment, rather than digging for the starting point.
  • View details specific to your Deltek environment. Many resources can guide firms to run their own analysis, but this one does the work for you.
  • Reveal the unknowns. Firms are treating Deltek Vantagepoint as a fresh start. There may be hidden data that administrators were not aware of that should be cleaned up prior to the upgrade. The Vantagepoint Readiness Report can unveil this “hidden” data that may have been collected in previously used modules.
  • Outlining next steps. No two firms use their system in the same manner, so the plan of action varies. Once completing the Vantagepoint Readiness Report, our consultants can help identify and prioritize your next steps in the upgrade process.
  • Count on Full Sail Partners. Our Deltek experts are here to cheer, guide, or lead you along your Deltek journey.

Benefit from the Results

The Vantagepoint Readiness Report identifies the areas that will need attention or discussion before upgrading. In fact, it is even better to run this before getting your preview environment. The simple process runs a script and produces an excel file for review. Below are some of the details this report provides:  

  • Identifies potential duplicate vendors and clients

  • Produces a list of all your workflows

  • Compiles a list of all your user defined fields and grids

  • Identifies custom report files in use

  • Identifies duplicate columns across vendors and clients and across leads and contacts

  • Displays all the key formats for various info centers

  • Shows labor cross charge; overhead allocation and revenue generation settings for all companies

  • Displays the database table size

  • Identifies unposted transactions; timesheets, expense reports, transaction center files

  • Identifies plans which do not comply with Vantagepoint (iAccess) requirements

  • Identifies info center numbering that differs from your key formats

Use Your Resources

We learn throughout our careers that we should use our resources to ease the burden of some projects and spend time more effectively elsewhere. This is one of those scenarios. Firms can eliminate a long list of questions and tasks by starting with the Vantagepoint Readiness Report. The turnaround time for the Vantagepoint Readiness Report has typically been two weeks, depending on how schedules line up.

So, let’s roll up our sleeves, let the report do the magic and review the results. You will then have the next steps identified and prioritized as you move forward with the upgrade to Vantagepoint. And it doesn’t stop there! Full Sail Partners has additional resources to assist with the Vantagepoint upgrade. Let us know when you are ready to get started!

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Topics: Support, Technology Solutions, Deltek Vantagepoint

The 41st Annual A&E Deltek Clarity Report: Technology Trends

Posted by Wes Renfroe on Wed, Aug 19, 2020 @ 11:35 AM

Deltek Clarity 41st

Technology is something that all firms must embrace to stay competitive. Project based firms both large and small especially benefit from investments in technology. According to the results of the 41st Annual Deltek Clarity Report, A&E firms understand the necessity of technology yet are primarily applying it to project execution and management as part of strategic plans to gain a return on investment. The report also addressed challenges to the adoption of technology and the initiatives to overcome these challenges.

Applying Technology Trends

Based on Clarity results, A&E firms have identified the value of applying technology to their core operations and have invested in solutions that streamline project execution (60%) and project management (59%). Nonetheless, investments in other integrated functions like business administration, human capital management, resource and financial management all have shown modest declines year-over-year. With projects as the focal point for A&E firms, they have yet to take advantage of technology for integrated administrative functions. Not only can these technologies improve business processes, but they can also attract new employees with a forward-thinking attitude.

Technology Trend Challenges

The Clarity report showed the ranking of the top technology trend challenges facing firms in an upcoming three-year period. The challenges were like those from last report, with the top three being: 1. cost of technology, 2. prioritizing which trends were most applicable to business, and 3. employee education on trends and their application to A/E/C. However, this year firms appeared to be less challenged by a lack of time to invest in learning about technology trends, and more due to the lack of a champion to lead a technology initiative.

Emerging Technology

As part of the study, firms were asked to identify the importance of emerging technology to their business. The Internet of Things (IoT), geo location and augmented/virtual reality were chosen as the most important emerging technology. Though not at the top, artificial intelligence (AI), machine learning and wearable technology saw a considerable increase from last year. It is interesting to note that larger firms showed a broader focus on and higher interest in emerging technology trends.

Strategic Plan for Implementing Technology

In the survey, 73% of respondents indicated that creating a strategic plan for implementing technology trends was a high priority. Educating staff on technology trends is key to moving the initiative forward. Looking at the Clarity report’s top technology trend initiatives, businesses want to identify and develop subject matter experts to help with deployment and adoption within their firms. Businesses are also prioritizing the development of budgets for investments to manage costs.

Overcoming the Digital Transformation Dilemma

As seen in the 41st Annual Deltek Clarity report, while some A&E companies are slow to accept technology, a greater openness to adoption and investing in solutions that will streamline business processes will bring forward a digital transformation. Projects will be delivered, and businesses will operate more efficiently. In the end, customers will be satisfied thus protecting the bottom line.

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Topics: Technology Solutions, Professional Services, Deltek Vantagepoint

Look Forward to the New Deltek Virtual Insight Experience

Posted by Amanda Roussel on Wed, Aug 12, 2020 @ 11:35 AM

Deltek Insight

As a Deltek Partner, Full Sail Partners looks forward to networking, teaching, and learning at Deltek Insight each year. However, due to current circumstances, this year’s Deltek Insight conference will be VIRTUAL and held on September 15th and 16th. Though the conference will look different as a virtual event, we know it will be a success. You may also notice that the dates are slightly earlier in the year than in years past. One benefit to that is having more time to incorporate new initiatives as 2021 nears. Even if your home or office may not look like a Gaylord resort, you will want to participate in all aspects of this FREE virtual experience. Let’s take a look at some of the incredible reasons why you should attend Deltek Insight this year.

Expand Your Understanding

Deltek’s product line up is beneficial to professional services firms. Technology has truly helped firms continue operations and keep business flowing this year. Deltek products have played a vital role in that. The robust systems can streamline processes and increase efficiency for your teams. Conference sessions will help you better understand the many areas of Deltek. In addition, you will learn about many exciting features as firms upgrade from Deltek Vision to Vantagepoint and as Deltek enhances other products.

You will have ample opportunities to meet with Deltek experts throughout the conference. In addition, our experts at Full Sail Partners will be available at our virtual kiosk. We will have Rick Childs, Scott Seal, Scott Gailhouse and more to answer your questions about the finance side of Deltek; Kevin Hebblethwaite and Lindsay Diven will be online to cover CRM topics; and Rana Blair will have Resource Planning covered! Additionally, if you have questions about the transition from Deltek Vision to Vantagepoint, we have that covered as well.

If you need a little more help with a certain area, you can meet with a Deltek expert who can assist you. “Meet the Experts” is a 30-minute 1 on 1 session with a Deltek expert. These meetings are first come first serve and the slots fill up fast. Getting one on one expert advice provides new insight on your products and is another great reason to participate in Deltek Insight. For more information about these sessions click here.

Be Inspired

Deltek has secured some strong keynote speakers. As our business environments shift, you will want to hear the experiences and advice of Dr. Shirley Davis, Mike Robbins, and Mike Corkery. Here is a little about each:

  • Shirley Davis is a diversity & inclusion thought leader who will talk about embracing workplace diversity. She will share tips on how to work effectively in a diverse environment and manage workplace conflict.
  • Mike Robbins, host of this year’s Deltek Insight, will take the reign on navigating attendees through Deltek’s first-ever virtual Insight. He will also share his perspective on managing stress and enhancing mental and emotional well-being.
  • Mike Corkery, President and CEO of Deltek, will speak about persevering through uncertainty. He will share how Deltek has enabled customers to continue their success and address questions from attendees.

Network the 2020 Way

Everyone has had a different business experience than originally planned for 2020. Learn from each other and grow your skillsets as you talk with industry peers. Sponsors will have virtual kiosks so be sure to stop by each one! Be on the lookout for other networking opportunities as Deltek Insight nears.

One way to get some visibility is to shine on Deltek Project Nation’s Got Talent. This attendee participation event gives you the microphone and an opportunity to showcase your skills for a chance to win a $2,500 cash prize plus a $2,500 donation to a Deltek charity of your choice. Bring your talent on this one - singers, dancers, comedians, contortionists, and more! Submission deadline is August 21st, so get your acts in!

Register Now for Deltek Insight 2020

There’s so much to look forward to with this year’s virtual Deltek Insight. Be sure to register NOW for this FREE event! You can network with industry users, learn from the experts, collaborate with peers, and get a stronger grip on the Deltek ecosystem.

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Topics: Technology Solutions, Deltek Insight, Deltek Vantagepoint

Easily Capture Project Information Using Deltek Vantagepoint

Posted by Lindsay Diven on Wed, Jul 22, 2020 @ 11:35 AM

Project information checklist

Have you ever noticed how the proposal process tends to fly by leaving you scrambling as the deadline nears? When producing proposals, project-related information needs to be found quickly. Of course, speed is important in the search, but data accuracy is imperative. Gathering accurate project details in a timely manner is a challenge I hear of nearly every day from marketing and proposal managers at project-based firms. Fortunately, with Deltek Vantagepoint, your teams can easily capture project information and reference it quickly when it matters most– during proposal crunch time. Let’s dive a little deeper.

Identify the Key Project Information You Need for Proposals

The Deltek Vantagepoint Projects Hub will become your one source of truth for the project information you need to rely on to produce winning proposals. The image below shows a project experience page created using Deltek Vantagepoint Custom Proposals. The page was built based on information captured in the Projects Hub and includes fields such as project name, project description, client name, project manager, and square footage along with a few project images.

Project experience page

 

Capture Information While Pursuing the Project

Using Deltek Vantagepoint, capturing critical project information begins in the pursuit stage. Because Deltek Vantagepoint has one project record that is maintained from opportunity to pursuit to proposal and eventually to a regular project record, the information captured during the pursuit never gets lost or goes unused.

Project in pursuit stage

The image above is showing a project in a pursuit stage. We can tell this record is in a pursuit stage because the coloring in the left-hand summary pane is gold and the Stage is labeled as Pending. During this stage, there is common key project information that is typically collected as part of the proposal process.

Much of the information you will eventually need for your project cut sheets and proposals is typically known during the pursuit stage, and thus can be collected and stored inside the project record in Deltek Vantagepoint.

Examples of common key project information include:

  • Project Name
  • Primary Client and Contact
  • Project Location
  • Key Team Members, such as Principal-in-Charge, Project Manager

You can also identify other team members, both internal and external to your firm, for the project. See image below.

Project team

Over on the Dates & Costs tab, you can begin to capture the estimated project start and completion dates.

Project dates & costs

You may even have some information about the project from the RFP or client description of the project. Deltek Vantagepoint allows you to easily store an initial project description on the Proposals tab.

Project description

 

Move From Pursuit to Billable Project Without Losing Key Information

Now you might be thinking, why would I want to store this information into a record that is in pursuit? Well, Deltek Vantagepoint makes it seamless to move from a pursuit stage to an awarded project stage. When you make that move, all of the information captured in the pursuit stage stays with the awarded project record. This makes the process more efficient. Information is entered only once and is used throughout the project lifecycle.

Pursuit to Billable Project

 

Access the Data You Need When You Need It

Once you have won the project and are performing the work, you can easily continue to enter and access key project data:

Key Team Members

Over on the Team tab, Employees are automatically added to the project when they charge time to that project on their timesheet. Then, you can easily update their role on the project.

Team members

In the image above, you can also see the number of hours employees have charged to this project. Additionally on the Team tab, you can add external contacts that should be associated with the project. You can even identify who should be the project reference (for future proposals, of course).

Project Descriptions

As the project evolves, you will have more details to include in the project description. That information can quickly be added to Deltek Vantagepoint on the Proposals tab. Deltek Vantagepoint allows you to store different types of project descriptions that you may need for different uses. Examples may include short description, long description, key features, etc.

Firms often have a primary project description that is used on project cut sheets, but then may need a project description that is shorter. The shorter descriptions might be good for resumes or when page limits are tight. You can mark one description as the default by checking the default checkbox. No matter how you use your project descriptions, Deltek Vantagepoint makes it easy to store and use project descriptions for proposals.

Description options

Track Project Awards

Chances are you have some award-winning projects. Vantagepoint makes it easy to track what awards your projects win in the Awards grid as shown in the image above.

Project Photos

If you want to use project photos in your proposals, Deltek Vantagepoint allows you to store and manage images and other project related documents on the Files & Links tab.

Files & Links tab

Information Specific to Your Firm’s Projects

If there is information that is specific to your firm’s project, Deltek Vantagepoint allows you to create custom fields, grids, and tabs. The image below is showing a custom tab called Project Information. On this, I have added custom fields like square footage or number of floors. Other popular custom fields are around tracking sustainability goals such as LEED Certifications.

Custom tab and fields

 

Drive Success with Deltek Vantagepoint

As you can see, Deltek Vantagepoint allows you to easily track key project information through the entire project lifecycle, from initial lead to project completion. That information can then be quickly used to build winning proposals that drive success for your firm. 

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Topics: Technology Solutions, CRM, Deltek Vantagepoint

Improve Project Planning with Deltek Vantagepoint

Posted by Ryan Felkel on Wed, Apr 29, 2020 @ 11:35 AM

Project planning tools

For professional services firms, having a reliable project planning tool is critical to ensuring projects are profitable. Therefore, a project planning tool needs to be intuitive for users and must improve project scheduling and resource planning. With Deltek Vantagepoint, project planning has been taken to the next level with a focus on the features and functionality that project managers need. Here are some key features of Vantagepoint that will assist project managers with delivering successful and profitable projects.

Use Project Templates in Deltek Vantagepoint

Before your firm actually starts a project, it must first propose how it will deliver the project for the prospective client. Therefore, a project plan must be created during the project proposal development process. Furthermore, your firm will want to ensure its proposed project plan is aligned with its typical project delivery method. With project templates, firms can quickly create a project plan based on the type of work being requested by the client.

Aside from the ease of creating a project plan, using a project template ensures that project managers are using the correct work breakdown structure (WBS) that aligns with their firm’s project delivery model. In addition to containing all the WBS levels, the plan created from the project template will include all the required pre-defined data fields. In summary, project templates:

  • Save time when you create new project records
  • Guarantee data uniformity in your project records
  • Ensure new projects are set up with the proper WBS

Take Advantage of Labor Codes in Deltek Vantagepoint

With Deltek Vantagepoint, the ability to plan labor resources down to the labor code on a project is now possible. This additional functionality, which is seldomly seen in other project planning tools, allows project managers to better manage their project labor planning. With this increased level of granularity, firms can more accurately create internal budgets and improve labor tracking by department, service, or staff level.

The benefit of using labor codes is that the same labor codes are used across the board for all projects. As a result, project reports can include additional and meaningful labor detail that can be sorted by labor code. Additionally, firms that use labor codes can allow employees to bill time at multiple rates if they perform different jobs during a project.

Adjust Project Timelines with the Interactive Gannt Chart

Gantt charts are a great visual assistance tool for project managers, and Deltek has gone a step further by making them interactive in Vantagepoint. For those that are unfamiliar with Gantt charts, they use bars to illustrate a project schedule which can also include dependency relationships between activities and their scheduled time. With the project Gantt chart in Vantagepoint, project managers can adjust the project schedule from any level of the project by simply dragging and dropping the timeline bars.

As a result, project managers now have an easier way to adjust dates as changes to the project occur. Additionally, Deltek has included the ability to export the project Gantt chart in various formats. Among the options are PDF and PNG, and all can simply be attached in a project contract or proposal.

Take Control of Your Project with Deltek Vantagepoint 

As you can see, there are several valuable features in Deltek Vantagepoint’s project planning capabilities that other project planning tools are still lacking. From providing project templates, to offering labor codes to the interactive Gannt chart, Vantagepoint is taking project planning and delivery to the next level. Now is the time to step up your project planning and delivery with Deltek Vantagepoint.

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Topics: Project Management, Professional Services, Deltek Vantagepoint

The Bright Future of Deltek Vantagepoint

Posted by Jennifer Renfroe on Wed, Feb 19, 2020 @ 11:30 AM

Deltek Vantagepoint

As the life blood of project-based firms, projects must be run efficiently and effectively from start to finish. Fortunately, Deltek Vantagepoint provides the functionality to give project managers more tools to run their projects. Furthermore, Vantagepoint seamlessly integrates your firm’s business processes using an impressive feature suite bringing business development, accounting, resource planning and project management together. By empowering the different roles within firms, projects are better managed and thus more successful. Let’s check out the power of Deltek Vantagepoint.

User Convenience

Deltek Vantagepoint is user-friendly with easy to understand workflows. The browser based Vantagepoint interface offers the ultimate convenience for its users. Additionally, in 2020, there will be an add-on for Outlook. Users will be able to manage Vantagepoint activities within their Outlook calendar. Synchronizing of contact records and smart scheduling will be available to make managing projects even more convenient.

Vantagepoint Project Hub

Project managers can get access to all they need to manage their projects through the project hub in Deltek Vantagepoint. In 2020, the project hub will be expanded to include more functionality. A new interactive Gantt charting tool gives project managers the chance to view their schedules plus change them via a drag and drop option. Also, a scenario planning feature and revenue forecasting tool will be added to the project hub offerings.

Data for Informed Decision Making

In Deltek Vantagepoint, there is a dashboarding framework that ensures project-based firms have proper metrics and information for informed decision making. There will be further expansion of the dashboard to include more visual dashparts in 2020. Currently, the Vantagepoint Intelligence (VI) module is available, but later in the year there will be VI Analysis Cubes which offer pre-calculated data for analysis by anyone in the firm.

Deltek Vantagepoint is Becoming More Powerful in 2020

There will be even more improvements to Deltek Vantagepoint’s functionality throughout 2020 further powering your firm projects. The 3.0 release in late January has already provided some dashboard improvements as well as the Gantt scheduling feature. With the second release, 3.5, the new revenue forecasting tool will be available, as well as the Outlook add-on and Intelligent Character Recognition (ICR) to enhance the mobile time and expense app. Finally, the 4.0 release planned for Q4 will focus on resource planning features like scenario planning and more revenue forecasting. Are you new to Deltek and Vantagepoint? Time to learn more!

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Topics: Technology Solutions, Professional Services, Deltek Vantagepoint

Can Small to Mid-sized Firms Benefit from Deltek Vantagepoint?

Posted by Ryan Felkel on Wed, Feb 12, 2020 @ 11:30 AM

Questioning Person

As many in the professional services industry know, Deltek is the leading provider of enterprise resource planning (ERP) systems and other software solutions designed exclusively for project-based businesses. There are more than 30,000 organizations and millions of users in over 80 countries that rely on Deltek solutions. Wow! Those are some impressive numbers.

Out of the many ERP solutions Deltek offers, the newest and most innovative ERP system is Deltek Vantagepoint. Deltek listens to its client base and continually evolves its solutions to meet their clients’ growing needs. After receiving client feedback, Deltek created Vantagepoint which is largely based on the Vision ERP system with a lot more functionality. However, many small to mid-sized firms view Deltek solutions as only for large firms. So, let’s see what benefits Vantagepoint has to offer these smaller firms?

Deltek Has a Partner Program to Support Vantagepoint

A common thought is that Deltek only supports larger firms as clients, and there is concern that smaller clients might not receive quality customer care. However, this is not the case. Deltek has an extensive network of trusted partners that can help you identify your firm’s unique needs and successfully implement your new Vantagepoint ERP system. By utilizing a Deltek trusted partner, your firm will get the individual attention that is required to maximize the benefits and value of Vantagepoint.

Trusted partners offer more than implementation services, since they can also provide consulting and advisory services, ongoing training and more. As a result, you are never alone on your journey to bring your entire business operation into one system. Furthermore, you can even select the partner you want to help navigate your successful implementation and continued use of Vantagepoint. 

Deltek Vantagepoint Addresses Your Firm’s Needs

Although each firm has its own unique needs and requirements, Deltek Vantagepoint out-of-the-box is ready to fully support all the roles and functions of your professional services firm. With Vantagepoint’s simple to understand user interface, each employee at your company can quickly learn how to use this solution to help them successfully complete their jobs. Whether it’s accounting, business development and marketing, project management or HR, all employees in your firm will have the right tools at their fingertips to be productive. Even more, with all roles working in one system, upper management and executives have insight into all the business functions to ensure the firm’s success regardless of the size your firm.

Deltek Vantagepoint Fits all Sizes of Project-Based Firms

Deltek Vantagepoint is the perfect project-based ERP system for firms of all sizes. From small growing firms to large firms, the features within Vantagepoint help deliver profitable and successful projects. Additionally, Vantagepoint was designed specifically around both the needs of your firm and employees. Here are some key features that make Vantagepoint the ideal solution for small to mid-sized firms:

  • Vantagepoint is simple to configure ensuring it aligns with the unique needs of your business with the Activation Wizard
  • Using the Proposal Editor, you can create profitable and winning proposals based on the historical performance of previous projects
  • The Engagement Hub allows you to have insight into your business, and Hey Deltek is Vantagepoint’s personal assistant that helps users locate, open or create new records in the Engagement Hub
  • A simple to understand user interface helps create an intuitive user experience
  • You have access to the information in your Vantagepoint database from anywhere at any time using Cloud technology

Deltek Vantagepoint Can Help Small to Mid-sized Firms Be Successful

Running a successful firm requires it and its employees to have access to the best tools available. With Deltek Vantagepoint, all sizes of professional services firms get what they need from easy to use features to support from trusted partners. Since Vantagepoint is designed specifically to meet the needs of professional services firms like those which are project based, all sizes of firms including small to mid-sized will benefit from using Vantagepoint.

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Topics: Technology Solutions, Professional Services, Deltek Vantagepoint

Know the Real Facts About Upgrading from Deltek Vision to Deltek Vantagepoint: Dispelling the Misconceptions

Posted by Sarah Gonnella on Wed, Nov 13, 2019 @ 11:40 AM

DidYouKnow-RealFacts_Deltek-Vantagepoint.-1

As a Deltek representative, we have heard all kinds of misconceptions about Deltek Vantagepoint. Despite our monthly newsletters, webinar series, and continued communication, we are still speaking to firms that are confused or have been advised incorrect information about transitioning from Vision to Vantagepoint. Most are honest mistakes conveyed by all kinds of people. However, many of these "untruths" are coming from competitors spreading incorrect rumors so they can take advantage of your firm and convince you to leave Deltek.

We need your help! Please send this blog to everyone at your firm. Share it with user groups you are involved with and other firms you know use Deltek Vision. Below are the real facts about upgrading from Deltek Vision to Deltek Vantagepoint. Please help us to dispel the misconceptions.

What is Deltek Vantagepoint?

  • Deltek's reimagined flagship project-based solution for architects, engineers, and other professional services businesses.
  • Designed to help you manage the entire project lifecycle better than before.
  • This new solution is the culmination of the acceleration to iAccess and is based on feedback from our customers over the past 10 years.
  • An intuitive, powerful solution that puts your people and projects at the center of your business so you can be more efficient, productive and profitable.

For executives or employees wanting to view the upcoming changes, we recommend checking out this webinar: Deltek Vantagepoint - The Best All In One Package. The webinar reviews the top 10 new features of Deltek Vantagepoint, how to access the Readiness Portal and provides guidance on next steps.

Dispelling the Misconceptions about Deltek Vantagepoint

Q: Is Deltek Vantagepoint a new product?

A: It is a continuation of the Vision product. Think Vision 10!

Q: Will our firm need to repurchase to move to Deltek Vantagepoint?

A: No! As long as you are current on maintenance.

Q: How long will Deltek Vision continue to be supported?

A: Through at least 2022. We want to emphasize the "at least" part.

Q: In order to get Deltek Vantagepoint do I have to move to the cloud?

A: No! However, it might make sense so reach out to your account manager if you are interested.

Q: Will Deltek Vantagepoint be available on-premise?

A: Yes!

Q: Will Deltek Vantagepoint require me to migrate my data?

A: No! Your data will move over. There are some considerations if you have repurposed any info centers.  

Q: Will all of my user defined fields and user defined info centers move over?

A:  Yes!

Q: Will Vantagepoint contain the exact functionality as Vision 7.6?

A: No. The product is being reimagined and improved. There are certain areas that will not move forward. Please see that section below.

Q: Can my firm request to upgrade to Deltek Vantagepoint and move next week?

A: We do not recommend that. There are considerations that need to be made. We highly recommend reviewing the checklist on the Readiness Portal and viewing our webinar series first.

What Are My Options on Getting a Vantagepoint Test Environment?

For firms that are seeking to obtain a Vantagepoint test environment, the answer to this question depends on your current deployment method. Below are the options:

  • We are hosted by Deltek Cloud: If your firm is on the Deltek cloud, submit a case to Deltek letting them know you would like to have a test environment set-up for Vantagepoint. This does require further steps that Deltek will convey to you.
  • We are hosted by Full Sail Partners: If your firm is hosted by Full Sail Partners, your Primary Contact should have received an email on Wednesday, September 18th outlining when test environment requests can be made and how long those test environments will be made available. If you did not receive the email, email hosting.
  • We are hosted by an external hosting provider: If your firm is hosted by an external hosting provider, request that your provider set-up a test environment. If they have not set-up a Vantagepoint environment before, then we recommend you reach out to Full Sail Partners or your partner of record. It might make sense to consider moving to Deltek's cloud, hosting permanently with Full Sail Partners, or utilizing Full Sail Partners' transition hosting service. Contact us if you are interested in any of these options.
  • We manage our own environment: If your firm manages your own environment, request that your IT staff provide you a test environment. If they have not set-up an environment before, then we recommend you reach out to Full Sail Partners or your partner of record. It might make sense to consider moving to Deltek's cloud, hosting permanently with Full Sail Partners, or utilizing Full Sail Partners' transition hosting service. Our IT Consultants can also provide consulting services to assist your IT staff. Contact us if you are interested in any of these options.

Keep in mind, the upgrade to Deltek Vantagepoint requires a new install and has new installment requirements. For on-premise clients, please check out our past webinar: Is Your Firm Technically Prepared for Deltek Vantagepoint.

Who Do I Contact?

If your firm is seeking assistance with upgrading to Vantagepoint, our team is here to help. Check out our Vantagepoint Upgrade Review and Recommendation Program. Additionally, here are other resources to know.    

  • If you need any help accessing the portal, please e-mail DeltekUniversity (at) Deltek.com.
  • If you have any questions about the content in the portal, please e-mail Vantagepoint (at) Deltek.com.
  • If you have any questions about your preview or live Deltek software, please contact Deltek Customer Care https://deltek.custhelp.com/.
  • If you need assistance with your upgrade, contact us or your partner of record.

Deltek Vantagepoint Resources

Make sure to check out our webinar series about preparing for the upgrade to Deltek Vantagepoint. In this series, our team of consultants cover a variety of topics such as technical requirements, resource planning and project management, new CRM functions, and the improved accounting interface. This webinar series page also includes demonstrations of Deltek Vantagepoint. If you prefer to read about the enhancements, check out all the articles we have posted about the enhancements Vantagepoint offers to firms that upgrade from Vision!

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Topics: Support, Technology Solutions, Deltek Talent, Deltek Vantagepoint

Streamline Your Business Processes with Deltek Vantagepoint

Posted by Full Sail Partners on Wed, Oct 23, 2019 @ 01:37 PM

Deltek Vantagepoint-1

Deltek strives to continually improve its products to ensure clients are best able to utilize the software.  To make it easier for you and your employees to take full advantage of Deltek Vantagepoint, changes have been made to the accounting, screen designer, billing, security, and project lifecycle features. These features are now effortless to use so let’s take a look at some and see how they help with efficiency.

Accounting and Billing

Improvements have been made to reduce error in the accounting and billing processes. The changes include features such as retaining last sessions information, a maximize button giving you more information, adding columns to transaction tabs, and much more. You no longer must select the modify tool to edit timesheet comments, and an all new Fees Tab works with billing phase grid. The transaction center also got an update allowing the transaction entry process to go smoother with billing. The settings that come along with accounting and billing have also been organized in a more logical way making it easier to navigate the system.

Security

Security is a big deal when it comes to client business information. Making sure that Deltek Vantagepoint provides maximum safety for data and information is a major concern so the security browser and module has been enhanced. Enhancements include role security in the browser, additive security model, fields secured on server for protection, and more navigation menu access rights. With the update, there are extra steps you can take to guarantee safety such as deleting security roles that are no longer being used. For more tips on how to maximize Deltek Vantagepoint check out this webinar.

Project Lifecycle

Project lifecycle is something you always want to monitor, and there are many benefits that Deltek Vantagepoint offers to create seamless transitions from different projects. This includes entire project lifecycle reporting, structural opportunities, and one record to track the entire project lifecycle. Similar to security, there are certain steps you can take to optimize opportunity convergence. You can now link any opportunities and project records that represent the same project making sure that each project is only linked to one opportunity. For more information check out this webinar.

CRM and Proposals

Customer Relationship Management (CRM) helps sales staff stay organized. Recently, clients and vendors have been combined into the Firm hub which allows you to track activities, contacts, address changes, etc. all in one place. The qualified statuses of contacts can also be checked to see progress and figure out what needs to be done to create a new customer. Additionally, Vantagepoint has a new drag and drop proposal builder. You can actually see what your proposal looks like as you build it. To see more that Deltek Vantagepoint can do with CRM and proposals check out this webinar.

Preparing for Deltek Vantagepoint

This new solution is based on Vision with reimagined features and capabilities that can help you streamline your business processes. When you are you ready to get started, we are here to help! For further details about what Deltek Vantagepoint has to offer, click on the on the link below to access our entire webinar series about Vantagepoint.

Deltek Vantagepoint

Topics: Building Business, New Features, Deltek Vantagepoint

Introducing the Vantagepoint Feature “Hey Deltek”

Posted by Ryan Felkel on Wed, Sep 11, 2019 @ 11:20 AM

Deltek Vantagepoint-1

If you’re a Deltek Vision user, you’ve probably already heard about the latest and greatest version of Vision…Deltek Vantagepoint. Even better, Deltek keeps announcing new features that have never been available before in Vision. One of the coolest features to be offered now is “Hey Deltek.” Just like “Hey Siri” and “Alexa,” “Hey Deltek” allows users to speak directly to Vantagepoint to do several different things. Here’s a look at what “Hey Deltek” can do for you.

Add a New Lead

On average, an architecture and engineering (A/E) firm adds 15 new leads to its CRM system per week. First, consider the time it takes to develop one lead into an opportunity you want to include in your CRM system. Now, think about the effort required to record a new lead into the CRM system - typing here, checking a box there etc. With “Hey Deltek,” you can enter the information and start developing a lead in seconds.

Using “Hey Deltek,” manual input is effectively eliminated. Simply type or say, “Create new lead Jane Doe.” As a result, “Hey Deltek” can save employees hours a week allowing them to focus on more important matters.

We All Need Reminders

My memory is sharp, but I still need reminders. I frequently use them to ensure that I follow-up with clients and get other tasks completed. Unfortunately, creating these reminders in Vision or Outlook takes a lot of time around 2 minutes each. With “Hey Deltek,” creating a reminder takes about 15 seconds. So, using “Hey Deltek” to create reminders will again save you a lot of effort that can be put forth on other things.

Even Works with Projects

Beyond business development, “Hey Deltek” works for project managers as well. A/E project managers often handle multiple projects having to stay on top of which stage projects are in and record time against them. “Hey Deltek” allows project managers to quickly access projects. Just simply type or say what project you want to open. This convenient feature of Vantagepoint adds more functionality and better searching techniques for users.

Moving Forward with Deltek Vantagepoint

If you’re hesitant to make the upgrade to Vantagepoint, know that Deltek has made a concerted effort to ensure that the transition is smooth and seamless. “Hey Deltek” is just one amazing feature included in Vantagepoint. Even more, the “Hey Deltek” capabilities continue to grow as will Vantagepoint. If you need more information about Vantagepoint, reach out to a member of the Full Sail Partners team and make sure to watch our webinar series about preparing for Vantagepoint.

Deltek Vantagepoint

Topics: Building Business, New Features, Deltek Vision, Deltek Vantagepoint, Network